About Us
Klara is a Canadian engineering services company specializing in FreeBSD and ZFS. We work with organizations where infrastructure reliability is not a preference but a requirement — including Fortune 50 companies and defense-adjacent customers across North America and Europe. Our team is strong, senior, and fully distributed.
The Role
This position supports the CEO directly and sits at the center of how the company operates day-to-day. The role has two equally important dimensions: keeping the CEO organized and unblocked, and ensuring that internal initiatives across the leadership team stay on track.
On any given week, that might mean coordinating a customer meeting, tracking the status of an SSO migration, following up with a department head on a delayed deliverable, or preparing a briefing for an external engagement. The common thread is ownership — you are responsible for the thread, whatever it is.
This is a high-trust position. You will have significant exposure to sensitive business, customer, and personnel information, and are expected to handle it accordingly.
Responsibilities
Executive Support
- Manage the CEO’s calendar, scheduling priorities, and travel logistics
- Draft and manage correspondence on behalf of the CEO where appropriate
- Prepare materials, agendas, and follow-ups for internal and external meetings
- Provide occasional personal and administrative support as needed
Internal Project Coordination
- Maintain active visibility across initiatives owned by department heads — tracking timelines, owners, blockers, and next steps
- Drive follow-through on cross-functional projects that lack a single departmental owner: system migrations, tooling rollouts, process changes, vendor transitions
- Surface risks and delays proactively, before they become problems
Qualifications
- 7+ years of experience supporting a CEO or senior executive directly
- Demonstrated ability to coordinate across functions and keep complex initiatives moving without being the subject matter expert
- Strong written communication; comfortable corresponding with senior internal and external stakeholders
- High discretion with confidential information — this is a baseline expectation, not a differentiator
- Familiarity with project or task management tools
- Technically literate enough to track and coordinate technical projects independently